Job Summary: Research Project Manager
Research Project Manager will be a key team member of the UCM-based
enrollment site of the All of UsSM Research
Program: Precision Medicine Initiative funded by the National
Institutes of Health (NIH) as well as future related
bio-banking/epidemiology studies. Precision medicine is an
approach to disease treatment and prevention that seeks to
maximize effectiveness by taking into account individual
variability in genes, environment, and lifestyle. By
enrolling nationally one million or more participants who
provide Participant Provided Information, Electronic Health
Record data, biospecimens, physical evaluations, and
permission for re-contact, All of Us will have the scale and
scope to enable research for a wide range of diseases, both
common and rare, as well as increase our understanding of
healthy states. This position is a key contributor within the
Illinois Consortium which is responsible for recruiting
150,000 participants over 5 years. Responsibilities are to
oversee all aspects of participant enrollment efforts in order
to meet the yearly goals, determine methods to enhance
recruitment yields, facilitate participant engagement, and
plan for and enact best practices to ensure result
dissemination to participants.
Research Project Manager will be responsible for orchestrating
the day-to-day research project in accordance with stringent
NIH-defined protocols. Duties include managing activities
associated with the creation and implementation of participant
recruitment. Recruitment strategies must be designed to
enhance enrollment in biomedical &/or social-behavioral
research studies considered very complex by the inclusion of
several challenging factors such as: multiple investigators,
teams, sites, and sub-contracts; large volumes and diversity
of participants; and longitudinal assessments/interventions.
The incumbent will be responsible: for creating, implementing,
monitoring & updating recruitment project plans; facilitating
meetings and training sessions with appropriate parties;
tracking tasks/deliverables to ensure timelines, milestones
&/or goals are attained. Other responsibilities include:
monitoring, analyzing & reporting research study progress in a
quantifiable manner; resolving &/or escalating issues in a
participant recruitment activities are expected to be
completed by strictly following Good Clinical Practices (GCP)
& all current local, state, & federal laws, regulations,
guidance, policy & procedure developed by the NU Institutional
Review Board (IRB), Food & Drug Administration (FDA) Code of
Federal Regulations (CFR), & the International Conference on
note: The selected candidate will need to be flexible
regarding their work schedule. There will be times that
evening and/or weekend work will be required to attend
community events, recruitment events, meetings, etc.
Recruitment & Enrollment
Manages the creation and
implementation of a recruitment plan including feasibility
discussion planning associated with research studies involving
human subjects ensuring the protection of their safety,
rights, and welfare while meeting the study
recruitment/enrollment goals and objectives.
Acts as a Subject Matter
Expert (SME) in regard to recruitment/enrollment for human
subject-based research studies including bio-banking and
epidemiologic projects; determines, interprets and applies
rules and regulations (UofC, local, state, federal, industry,
sponsor, etc.) and recommends and guides principal
investigators (PIs) and research staff in the creation,
submission, documenting, reporting, etc. of study recruitment
and enrollment activities ensuring appropriate compliance.
Acts as liaison between
research staff and internal/external regulatory and oversight
groups (UChicagoís and NIH IRBs, sponsors, government
agencies, etc.), program promoters, etc. to resolve issues and
offer recommendations to facilitate and expedite study
recruitment and enrollment while ensuring compliance.
Work with study
investigators to facilitate participant engagement and
recruitment focusing on community partnerships, minority and
underrepresented participants in racial, ethnic, and gender
groups historically excluded from participation, who face
issues related to health equality, as appropriate.
May act as an additional
health interviewer to help screen participants to assess study
eligibility and help conduct the participant exams.
Develops protocol specific
recruitment communications and other tools.
Manages all recruitment,
enrollment and advertisement submission, documentation, and
reporting processes recommending alternatives to ensure
compliance and approval.
Creates and maintains
assessment tools, metrics, key performance indicators (KPI),
etc.; analyzes data; recommends changes and adaptation in
strategy, protocol, etc. that will maximize recruitment
success, relevance to research, and customer satisfaction.
Assists PIs in developing
statistical methods & models to analyze and report recruitment
& enrollment data based on study requirements.
Creates data for use in
grant submissions and new proposals for research including
Ensures appropriate and
timely compliance with associated local, state, & federal
regulatory guidelines, requirements, & laws; & research
Creates and provides
guidance and training to staff to ensure compliance with
complex, highly specialized rules and regulations associated
with research studies involving human subjects.
internal/external staff regarding community outreach
engagement initiatives related to research including the
development and/or review of community based education
programs, print and web materials, and training competencies
regarding research, recruitment, participation, and retention.
Trains, directs, assigns
duties to & supervises research staff, students, residents
Acts as a mentor in regard
to education of junior staff.
Performs other duties as
Degree in Epidemiology, Public Health or closely related field
AND 3 years of post-degree research project management
experience OR a Doctoral-level degree in Epidemiology, Public
Health or closely related field and interest and knowledge in
large study management (can involve thesis and dissertation
work relevant to recruitment and data).
Doctoral-level degree in Epidemiology, Public Health or
closely related field and two years of post-doc experience
including but not limited to large study management OR
Masterís degree in Epidemiology, Public Health or closely
related field AND 5 years of post-degree research project
Must complete UChicago's
IRB CITI training before interacting with any participants &
must re-certify every 3 years.
at-will position is wholly or partially funded by contractual
grant funding which is renewed under provisions set by the
grantor of the contract. Employment will be contingent upon
the continued receipt of these grant funds and satisfactory
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